Volunteering at the Stompede

Volunteering at the Registration Desk

Volunteer Information

We can't do it without you! The Sundance Stompede is a grass-roots community effort, and we need a virtual army of volunteers to pull it off. We know we can count on you to help. Do one shift, or several ... and feel proud to have contributed to making the Sundance Stompede a success!
 

CURRENTLY AVAILABLE SHIFTS

as of October 16
* = urgent need   ** = critical need

THURSDAY, OCT 19
Load-in (1:30-4:30 pm)*

FRIDAY, OCT 20 - HOTEL
Set-up (8:00-11:00 am)*
Badge-checker (8:45-10:15 pm)**

SATURDAY, OCT 21 - HOTEL
Breakfast (8:00-11:00 am)**
Registration/Cashier (9:00 am-12:00 n)*
Boots Only Ball Coat Check (5:00-6:30 pm)

SATURDAY, OCT 21 - REGENCY
Set-up (1:00-4:00 pm)
Badge-checker (8:30-10:15 pm)**
Coat-check (9:00-10:45 pm)**

Silent Auction Monitor (8:45-10:15 pm)
Tear-down (1:00-2:00 am)*

SUNDAY, OCT 22 - HOTEL
Tear-down (1:00-4:00 pm)* (4:00-6:00 pm)*

MONDAY, OCT 23
Load-out (8:00-11:00 am)*
 

HOW TO SIGN UP FOR A SHIFT

You can sign up on-line! If you volunteered for the Sundance Stompede in the past few years (or any of the Sundance special events: Castro Street Fair, New Year’s Eve, or S.F. Pride) use the same e-mail address and password.

Choose a link to get started:

(view only, no log-in required)

(to be able to log into the system)

(to sign up for or cancel a shift)

You do not have to use this system to volunteer. You can contact the volunteer coordinator with your name, e-mail address, cell phone number, and shifts desired, and we will get you signed up.

Hint: Please add volunteer@stompede.com to your e-mail address book. This system relies on getting messages to you, and we’ve found that our e-mails are sometimes rejected.

Special note to Sundance Saloon volunteers: The Stompede volunteer system is a different from our regular Sundance Saloon volunteer system. You must create a new account for the Stompede system. We suggest that you use the same user ID (e-mail address) and password for both systems.

Problems logging in with your account? Your account may not be activated. Most problems can be avoided by “activating” your account when requested. Troubleshoot here or contact volunteer@stompede.com for help.

Questions? Contact volunteer@stompede.com.


Volunteer Job Descriptions

Badge-Checker (Fr, Sa, Su)
Monitors entrance and checks for badge or wristband for admission.
Requires: friendly smile; color vision; enjoys looking at wrists, chests and crotches

Boots Only Ball (Sa)
Assists with admission and clothes-check for attendees, helps with set-up and tear-down.
Requires: comfort with clotheslessness, light lifting, nonjudgemental attitude

Breakfast (Sa)
Sets up and maintains continental breakfast.
Requires: setting out fabulous food stylishly, making coffee, cleans up well, early riser

Brunch Admission (Su)
Monitors and manages admission to the buffet brunch.
Requires: Check tickets (or whatever system we end up using), prevent pilfering of eggs

Coat-Check (Th, Fr, Sa, Su)
Check coats and bags.
Requires: money handling (small amounts); light lifting; Mommie Dearest fetish

Dance Floor Build (Th)
Assemble our portable dance floor.
Requires: heavy lifting; use of power tools; enjoys screwing while on knees

Front Door (Th, Fr, Sa, Su)
Handles walk-up admissions to evening dances.
Requires: intensive money handling; friendly smile; maintains cool when busy

Hotel Prep for Regency (Sa)
Gather up supplies we need to take from the hotel to the Regency
Requires: some lifting; walking all over the hotel; ability to find loading dock

Load-In (Th)
Move boxes and materials from storage facilities to hotel.
Requires: moderately heavy lifting; own transportation; legs

Load-Out (Mo)
Move boxes and materials from hotel to storage facilities.
Requires: moderately heavy lifting; own transportation; legs still working after dancing all weekend

Registration (Fr, Sa, Su)
Handle Stompede registrations: issue badges, sell T-shirts, answer questions.
Requires: welcoming smile; some money handling; knows alphabet. Volunteers may also be assigned to help with T-shirt sales, volunteer check-in, or cashier.
NOTE: Registration volunteers acting as cashiers must have computer skills and attend a training session at Sundance Saloon October 8, 12, or 15.

Set-Up (Fr, Sa)
Friday set-up at the hotel and Saturday set-up at the Regency (lights, sound, décor, etc.)
Requires: heavy lifting; creativity helpful but not required; opposable thumbs

Silent Auction (Sa)
Early shifts monitor silent auction area, guard against theft, answer questions. Late shift assists with processing of silent auction winners: e.g. retrieving items, accepting payment.
Requires: watchful gaze; friendly smile; can count without using fingers

Tear-Down (Sa, Su)
Saturday night tear-down at the Regency; Sunday afternoon tear-down at the hotel.
Requires: heavy lifting, packing boxes; legs still working after dancing all weekend

Truck Driver (Th, Sa, Mo)
Drives 15-foot truck for hotel load-in Thursday, load-out Monday; and/or for load-in and load-out at the Regency on Saturday.
Requires: OK this is clearly our most butch volunteer position of the weekend! Special note: Each day’s commitment counts as two volunteer shifts.

Workshop DJ (Fr, Sa, Su)
Uses DJ equipment to play music for workshop instructors
Requires: attend training session; musical ear helpful but not required; enjoys pushing buttons (real and virtual)
NOTE: All workshop DJs must attend one of several training sessions prior to the Stompede.


What Volunteers Receive

All volunteers receive an invitation to the VIP Welcome Social early Friday evening, plus the satisfaction that comes from contributing to a great event. What more could you want? Well, in addition:

  • Thursday volunteers receive complimentary admission to the Thursday night dance and Friday workshops.
  • Friday volunteers receive complimentary admission to the Friday workshops and Friday night dance.
  • Saturday hotel volunteers receive complimentary admission to the Friday night dance and Saturday workshops.
  • Saturday Regency volunteers receive complimentary admission to the Saturday night dance
  • Sunday and Monday volunteers receive complimentary admission to the Sunday workshops and Sunday night dance
  • Super-volunteers who work four or more different shifts receive admission to all events the entire weekend.